Terms & Conditions
Events are operated by Premier GT Club 44 Ltd, a company registered in England and Wales under company number 12364659 (“Club 44”, “we”, “us” and “our”). References to “you” and “your” in these conditions means all persons named on your booking (including anyone who is added or substituted at a later date). These booking terms and conditions describe the terms on which we will arrange the travel services you have booked through us, including your accommodation or other travel requirements (the “Event”).
We detail below the terms and conditions on which Premier GT Club 44 Ltd take bookings and make arrangements on behalf of its clients. We do not accept any bookings on any other terms.
1. Booking Terms – A reservation deposit, which can vary from 50% to 100% (depending on how far in advance of the event the booking is made) of the event cost, is payable at reservation. The person making the booking not only guarantees payment of the total Event booked but does so on behalf of and with the consent of all persons included in the booking and confirms they have informed them of these terms and conditions and to have assumed their liabilities and responsibilities in terms thereof.
We will send you confirmation of your booking and what we have agreed to provide. Please check this carefully as it forms the basis of our contract with you and advise us immediately if anything is incorrect. We require written confirmation of acceptance of the booking and our terms and conditions. The balance of the Event cost must be paid no later than eight weeks before departure and if the amount is not received by the due date, we reserve the right to cancel the booking and levy cancellation charges.
2. The Contract – The contract to provide the arrangements or facilities shall be created by our receipt of your confirmation of acceptance of the booking. The parties making the contract are Premier GT Club 44 Ltd on the one hand and all clients represented by the person who confirms the booking on the other. Our contract is to provide services as advertised, including but not limited to arranging hotel accommodation and providing suggested routes. You accept full responsibility for any vehicle you bring to one of our events, its condition and your driving style. You must ensure that your vehicle is road legal, comprehensively insured for every country we will visit, and that at all times you drive safely, respectfully and within the law. Your driving and any consequence of it is completely your responsibility.
3. Cancellation by client – In the event that you or any member of your party cancel your booking or part of it after it has been confirmed, you must do so in writing and you will be liable for cancellation charges as set out below, which depend on when we receive this notification. Cancellation charge as a % of the total Event cost: 90+ days 50%, 0 – 90 days 100%.
4. Cancellation by us – We reserve the right in any circumstances to cancel your Event. In this unlikely situation, we will offer you an alternative Event of comparable standard or return all monies paid by you.
5. Changes by client – If you wish to change details of your Event booking, you must let us know in writing as soon as possible. If we can accept the change, there will be an administration fee of £50 per person per booking if the change is made plus any additional charges which are applicable. Changing dates or numbers of passengers travelling are major changes which we may treat as a cancellation and subsequent re-booking. A change of Event requested within 8 weeks of departure may be treated as a cancellation and charges may be made as detailed in clause 3.
6. Changes by us – Every reasonable effort will be made by Premier GT Club 44 Ltd to adhere to advertised and confirmed arrangements, but Premier GT Club 44 Ltd reserves the rights at its sole discretion to alter, omit or change arrangements should it be found necessary to do so, and shall have no liability whatsoever to the client for any such changes, save a refund of any monies not expended.
7. Travel Delays – In the event of travel delays either prior to departure, or during the course of any Event, we will not be held responsible for any extra costs incurred by you (including, but not limited to, hotel accommodation, meals, drinks, refreshments, telephone calls, car hire, Eurotunnel and ferry crossings etc.). This is irrespective of whether the delays were brought about by technical difficulties, strikes, weather conditions or any other circumstances whatever, whether foreseen or unforeseen.
No credit or refund can be given for any unused services (including but not limited to hotel
accommodation, Eurotunnel and ferry crossings etc.) included in the Event price, or any cost which relates to or arises from lost, mislaid or destroyed travel documents.
8. Surcharges – If your event is organised outside of the UK, the prices relating to your Event are based on currency exchange rates as at the date of publication of that documentation. The cost of your Event is subject to surcharge on the following items: variations in exchange rates, variations in transportation costs (including Eurotunnel and ferry crossings) and variations in fees chargeable for services. In the unlikely event that this happens, we will advise you in writing and you will have 14 days from the issue of the surcharge notice to cancel your Event. If you do so, you will receive a full refund of the monies paid towards the event cost.
9. Travel Insurance – As a condition of participating on any of the Events we offer, you must ensure that you and each member of your booking party has a valid and comprehensive policy of travel insurance covering the entire Event including the cost of cancellation by you and the cost of assistance including repatriation in the event of an accident or illness. It is your responsibility to ensure that the insurance cover you purchase is adequate for your particular needs. As a condition of your participation in any Event, you agree to indemnify us, our directors and employees against all costs and expenses (including without limitation repatriation costs, medical expenses, loss of earnings and legal fees and expenses) arising directly or indirectly from your failure to have in place a suitable policy of insurance covering your participation in any Event and/or Event we offer.
10. Driving Environment – We will always endeavour to plan our routes on suitable roads, but there may be occasions where road surfaces have deteriorated or been damaged or a driver has gone off the planned route. We will not be held responsible for the quality of any road surface, the driver of each vehicle must, as they would with any driving situation, make a judgement of the suitability of the road surface for their car and drive appropriately or choose a different route.
11. Consumer Protection Regulations – Where any Event we sell is a package for the purposes of the Package Travel and Linked Services Regulations 2018, any money held by us is held on trust for you pending commencement of the Event.
12. Immediate Cancellation by us – If the behaviour of you or any member of your party is considered by us (acting reasonably) to be causing or likely to cause offence, danger or distress to others or damage to property, we reserve the right at all times to immediately cancel or terminate the Event arrangements of the person or persons concerned completely. The types of behaviour will include (but will not be limited to) racing, exceeding speed limits, driving a poorly maintained car, driving in a careless or reckless or dangerous fashion, driving whilst under the influence of intoxicating alcohol or substances, physically or verbally abusing other Event guests or our suppliers and their staff or us and our staff. In the event of cancellation, our responsibility for such persons will immediately cease and no refunds or compensation will be paid and we will not meet any expenses or costs incurred as a result of the termination by us.
13. Liability – Premier GT Club 44 Ltd shall not be liable for any event or situation that is beyond its direct control and shall not in any circumstances be responsible for any sequential or indirect loss that may be incurred by the client or its guests, associates and agents, or any third party. We shall not have any liability to you, except as otherwise expressly set out in these terms and conditions, for any damages, liabilities, injuries or other losses (whether direct, indirect, economic or consequential) suffered by you, any member of your party, your property or the property of any member of your party except to the extent caused by the negligence of us or our directors, employees, agents and representatives. In view of this we strongly recommend you and each member of your party takes out an adequate insurance covering all aspects of your Event. Except as otherwise expressly set out in these terms and conditions, our total liability to any person for any claim or series of claims arising from any negligent act or negligent default or series of negligent acts or negligent defaults shall not exceed the cost of the Event for that person or (where the relevant loss is covered by a policy of travel insurance) an amount equal to the excess on your insurance policy which applies to this type of loss.
You, or the relevant member of your party, shall be responsible for all fines, penalties, damages and other costs and expenses incurred by you or any member of your party during the Event as a result of your actions, behaviour or failure to act and, to the extent we are held liable for such fines, penalties, damages and other costs and expenses, you will indemnify us and promptly, upon our request, pay any amounts we pay, or may have to pay, in respect thereof.
14. Description of Services – All descriptions and content on our website or otherwise issued by us are intended to present a general idea of the Event. Not all details of the relevant Event can be included on our website or in any documentation issued by us. All Events are offered for sale subject to availability. Please contact us if you require any further details about any Event.
15. Accuracy – We try to ensure that all the information and prices on our website or in any advertising material that we publish are accurate, but changes and errors sometimes happen and we may correct prices and other details. You must check the current price and all other details relating to the Event that you wish to book before you make your booking. Where the Event or price has been listed incorrectly and the booking has already been confirmed, we may cancel the booking and refund you.
16. Acceptance – The making of a booking with us, however confirmed whether by e mail, letter, text message or any other form of written confirmation through any communication channel, shall be deemed as acceptance by the client of the above terms and conditions. Verbal confirmations will not be entered in to nor accepted.
17. Photography – In participating on any Event organised by or through us, you agree to allow us to take photographs and video footage of you and your property (including your car) and you agree to allow us to use these images for any promotional purposes without any charge. We will always remove the vehicle registration details of your car from any image we use where you request us to do so in writing. If you do not agree to these conditions, please inform us in advance of your participation in the Event as you cannot make any retrospective claim for invasion of privacy, breach of copyright or defamation.
18. Foreign Travel – You must check and fulfil the passport, visa, health and immigration requirements applicable to your itinerary. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies or Consulates and your own doctor as applicable. We do not accept any responsibility if you cannot travel or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities.
19. Data Protection Regulations – We will ensure appropriate measures are in place to protect your personal data. The personal data you provide to us will be used in accordance with our privacy policy from time to time advertised on our website and you agree that by making a booking with us you consent to the use and disclosure of the personal data you provide to us (including but not limited to any special (sensitive) categories of personal data that you give to us, including, but not limited to, details of any disabilities, or dietary and religious requirements you may have) for the following purposes: (a) to enable us to process and fulfil your bookings on any Event (including when it may be transferred abroad or to a supplier), (b) for market research and analysis, (c) to avoid fraud and to enable us or our representatives to contact you by letter, telephone or e-mail and (d) in accordance with our privacy policy from time to time advertised on our website.
20. Special Conditions – From time to time we may advertise special conditions which apply to your Event. These special conditions are incorporated into the contract between us.
21. Law and Jurisdiction – These conditions form part of the contract between us which will be construed in accordance with English law and it is agreed between us that each will submit to the exclusive jurisdiction of the English courts.
22. Complaints – If you have any complaint whilst on Event, you must tell our representative or agent immediately. We strongly recommend that you record your grievances in writing immediately and provide copies to the supplier, our representative and us. Our suppliers or representatives are usually able to solve most problems on the spot. If after you return home, you are still not satisfied, you must write to us as soon as possible, but in any case no later than 4 weeks after you return from the Event so that we can investigate your complaint thoroughly while memories are still fresh and, in addition to resolving your complaint, we can take corrective action to avoid other clients being inconvenienced. Disputes arising out of or in connection with the contract between us which cannot be amicably settled may (if you so wish) be referred to arbitration (“Arbitration Scheme”). This Arbitration Scheme provides for a simple and inexpensive method of arbitration on documents alone with restricted liability for you in respect of costs.
Premier GT Club 44 Ltd, Rock Business Park, Washington, West Sussex, RH20 3GR
Company Registration Number: 12364659 Telephone: 01903 254800